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PDS Inc, LLC
http://www.pdsinc.com
http://www.pdsinc.com
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Administrative Assistant (Legal & Executive Support)
Posted: 08/27/2025
2025-08-27
2025-11-12
Employment Type:
Contract
Job Category: Administrative
Job Number: 25019
Workplace Type: On-Site
Job Description
JOB DESCRIPTION
Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Key Responsibilities:
Mail Management (Primary):
? Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
? Digitally distribute mail to the appropriate team members or systems
? Maintain secure handling and storage of sensitive or confidential materials
? Review incoming legal emails and upload digital files to our legal order management tool
? Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management toolLitigation Tool Data Entry:
? Enter and update case information in our litigation management system
? Assist with organizing and maintaining accurate legal records
? Generate and distribute basic reports as needed
Legal Administrative Support:
? Prepare, edit, and organize legal or business documents
? Help with ad hoc legal requests
Qualifications:
? Previous experience in an administrative, legal, or executive assistant role preferred
? Strong attention to detail and ability to handle confidential information with discretion
? Proficient in using scanners, digital filing systems, and Google Workspace
? Reliable, professional, and self-motivated
? Excellent organizational and communication skills
? Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
Compensation: $53/hour
We look forward to reviewing your application. We encourage everyone to apply - even if every box isn’t checked for what you are looking for or what is required.
PDSINC, LLC is an Equal Opportunity Employer.
Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Key Responsibilities:
Mail Management (Primary):
? Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week)
? Digitally distribute mail to the appropriate team members or systems
? Maintain secure handling and storage of sensitive or confidential materials
? Review incoming legal emails and upload digital files to our legal order management tool
? Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management toolLitigation Tool Data Entry:
? Enter and update case information in our litigation management system
? Assist with organizing and maintaining accurate legal records
? Generate and distribute basic reports as needed
Legal Administrative Support:
? Prepare, edit, and organize legal or business documents
? Help with ad hoc legal requests
Qualifications:
? Previous experience in an administrative, legal, or executive assistant role preferred
? Strong attention to detail and ability to handle confidential information with discretion
? Proficient in using scanners, digital filing systems, and Google Workspace
? Reliable, professional, and self-motivated
? Excellent organizational and communication skills
? Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
Compensation: $53/hour
We look forward to reviewing your application. We encourage everyone to apply - even if every box isn’t checked for what you are looking for or what is required.
PDSINC, LLC is an Equal Opportunity Employer.
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